Fleet management has been a data-driven industry for a long time now. It isn’t always possible to access the massive data inputs and also analyze it later. Fleet managers used to have to go through handwritten logs and filing cabinets. With the help of the latest technology, you have infinite amounts of data on your fingertips. Now you can streamline your company with easy access to data.
With the arrival of high-end Vehicle maintenance software, it is easy to access your fleet systems from anywhere. Here are some ways it can streamline your operations:
- Collecting accurate fleet data
The foundation of the fleet management improvement starts where you collect relevant data about your fleet. In the past this was not something that was an easy task, considering a lot of time is spent on having to monitor and take notes on each vehicle and machine. Busy fleet managers definitely do not have that kind of time. Even the data you have somehow managed to collect may not be completely accurate, especially if it’s based on GPS location where the GPS tools are basic and requires manual updating.
For this means, you have something called telematics, more popularly known as a fleet management system, where the telematics hardware connects to your machine’s engine and collects and transmits data with the help of the CAN-bus. It collects all the data you need and more that you didn’t know you required. For example, engine status, oil pressure, fuel levels, driver operating habits, machine run time and hours of service.
A telematics software can aggregate the data for you in a comprehensive and visually appealing way, where they should actionable and valuable insights. The software can generate graphs, produce reports and identify trends, where you get an in-depth look at the health of each machine and vehicle you own. Telematics removes the problem of collecting inaccurate and incomplete data by giving you factual, real time information that can be helpful to carry out your operation.
- GPS can be used for more than just location
GPS-tracked machines are practically the standard in the industry of construction, where having to comb through a hundred different machines just to find the one you want is no longer a reality. The GPS, however, solves more problems than just locative abilities.
GPS has the ability to provide real time tracking and information on any asset with a GPS installed on it, so your technicians need not spend unnecessary time trying to track it down. Instead, they can go directly to the site of the asset. What this also means is that the risk of theft goes down considerably, since you could just find out where your machine is with the help of the GPS. This also means that you actually have monetary gain in a situation where you do not have your machines stolen, and can thus yield your major insurance savings. If you decide to use the GPS with something like Google maps, then you can get routes around traffic jams and hazards with much ease.
This technology has the power to create other useful functionality and data like geo-fencing and breadcrumb trails. This means that you can track and record where your assets have been, and can pinpoint routes that were inefficient as well as trips that were wasted. Geo-fencing is something that allows you to show boundaries around job sites, work areas or storage lots. Which means you can generate alerts if something has gone outside the ‘fence’, which in turn can help you track and lower costs even!
- Machine utilization information
There will always be a vehicle, machine or asset that does not get used as often as the others. Fleet managers traditionally could make a rough estimate on whether or not it was worth keeping around. The power of telematics helps you calculate the cost-benefit with accuracy.
It figures out how assets are being used from all the data that is logged in, like engine runtime and days spent on-site. With this knowledge, you can increase benefits by knowing exactly what to buy, sell and keep, or even rent out.
- The data reduces accidents and downtime
If your employees have to work around heavy and powerful equipment, chances are high that a serious accident may occur. Finding ways to reduce liability and risk is important, which is where the fleet management system can help. It helps keep tabs on all the operators so that you can ensure they are driving safely at all times.
The fleet management software provided by Chevin Fleet Solutions can help you track routes and set alerts for behaviors that can be considered risky, for example speeding, hard braking, sharp turns and so on. So not only can you keep an eye on your drivers with instant notifications, you can automatically create a log that attributes the drivers’ habits to his profile.
- Improve bid accuracy
Developing bids in a job is one of the more complicated aspects about it, and it requires a lot of experience to do it with unfailing accuracy. If you overbid you may miss out. If you underbid you risk leaving money on the table and even cutting your bottom line. Fleet management technology gives you the data that helps solve this problem.
With the help of tracking and projecting usage, you can calculate your cost-per-minute accurate to a tee for every asset, also factoring in fuel consumption, labor and transit time. Having spotted waste and inefficiencies in real time, you can have your bids where they need to be. Accurate bids can help eliminate confusion, get you more business and build trust.
Your business can benefit from streamlining your fleet management system with other data. It is safe to say that with the streamlined data, you not only remove unnecessary problems, but you also gain additional advantages like cutting down on costs and earning more money from assets. In this way, you can streamline your company’s data with your Vehicle maintenance software.